Protocol for Canceling or Relocating Church Service
1. In an emergency situation due to weather, or in the church building itself, church services could be cancelled outright, or relocated to Apple Tree Arts at One Grafton Common. The moderator and minister can set this in motion by calling ATA. Ultimately, the moderator and minister will work together to make a final decision on what is best for the congregation.
2. An emergency situation is defined as inclement weather such as snow, ice, a hurricane, or some type of situation inside the church that make it unsafe or unrealistic to hold a service such as frozen pipes, lack of heat, odors emanating from the basement, etc.
3. The congregation will be notified in advance about the possibility of an emergency situation via email, preferably on Saturday for a Sunday service, but at a time deemed sufficient for services taking place on other days. A final decision on cancelling or relocating church will be made 3-4 hours before the scheduled service time. The moderator and minister will make the final decision. The chair of trustees and deacons will also be notified.
4. The church’s communications chair will be contacted by the moderator or minister and that person will notify the congregation.